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Swap shifts without the group chat.

Pinny is the rota app for cafés, kitchens and shops. Build next week in one sitting, let your team swap shifts between themselves, and see wages against takings before you publish.

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30 days free, no card. Every team member joins free.

Tansy & Fig Week of

  • Floor
  • Kitchen
  • Till

212 hours £2,480 of £2,600 wages

Sample rota at Tansy & Fig for the week of 11 January 2027
TeamMon 11Tue 12Wed 13Thu 14Fri 15Sat 16Sun 17
Amara 07–15Floor07–15FloorOff11–19Floor11–19Floor08–16FloorOff
Mo Off07–15Kitchen07–15Kitchen07–15KitchenSwap?07–15KitchenOff09–17Kitchen
Priya 11–19KitchenOff11–19KitchenOffOff07–15Kitchen09–17Kitchen
Jonah 08–14Till08–14TillOff12–18Till12–18Till09–17Till10–16Till
Lou Off11–19Floor07–15Floor07–15FloorOff11–19Floor10–16Floor

Mo asked for cover on Thursday. Pinny pinged the people who are free and kitchen-trained.

Pinny now

Mo is asking for cover: Thu 07–15, Kitchen. You’re free and trained.

Take shiftNot now

Pinny now

You’re on Thu 07–15. Dani approved it and Mo says thanks.

Rotas out by Thursday at 1,240 cafés, kitchens and shops.

to build next week from a template
6 min
of swaps sorted without a manager
92%
extra for each team member’s login
£0

How a swap works

Your team sorts cover between themselves. You set the rules once and only hear about it when something needs you.

  1. Someone asks

    Mo taps his Thursday shift and asks for cover. Pinny only offers it to people who are free, trained for the role and under their hours.

  2. Someone picks it up

    Pinny pings everyone who is free and trained. First to tap takes it, so nobody needs to reply-all at 6am.

  3. The rota updates

    Like-for-like swaps go straight through, or wait for your yes. Either way the rota, the hours and the wage total update together.

Week of 18 Jan Draft

Wages vs forecast takings 27%

Target 30%. You have room for one more Saturday shift.

Next week’s rota, built in one sitting

Start from last week or a saved template. Pinny greys out the days people can’t do, so you never book Amara on a lecture day again.

  • Availability and holidays sit right on the grid
  • Warnings for rest breaks, under-18s and overtime
  • Wage cost against forecast takings as you go
  • Publish once, and everyone gets their shifts by text or app
How the rota builder works

Made for places where everyone’s on their feet

Café counter at opening time with a barista at the coffee machine

Opening at seven with a student team

Early opens, split shifts and students who change their timetable every term.

  • Opener and closer roles with key-holder checks
  • Term-time availability that switches itself
  • Tips split by hours worked, ready for payroll
Restaurant kitchen pass with two chefs plating up

One rota for the pass and the floor

Front and back of house on one rota, with the skills each section needs.

  • Sections and stations, from pass to pot wash
  • Swaps only go to people trained for the station
  • Covers forecast next to the wage bill
Independent shop floor with shelves, a till and a shop assistant

Weekends, deliveries and December

Cover the busy hours without a spreadsheet, and let seasonal staff come and go.

  • Seasonal staff added in a minute, removed in one
  • Minimum cover per hour so the till is never alone
  • Several shops, one view of who can travel
Portrait of Dani Quaye, owner of Tansy & Fig

What customers say

“Saturday used to mean forty messages before nine. Now someone asks, someone takes it, and I get one note saying it’s sorted.”

Dani Quaye, owner, Tansy & Fig, Brindlecombe

Read three customer stories

From

£14per location a month

One price per location. Your whole team included.

No charge per staff login, no setup fee and no contract. Pay monthly and stop when you like. Run three or more sites and each one costs less.

Compare the three plans

See next week’s rota in Pinny before Friday

Twenty minutes on a call. Bring last week’s rota, even if it’s a photo of the back-office whiteboard.

Book a demo 01632 960 921