You can add people one at a time or paste a whole list. Most cafés with fewer than twenty staff are done before the kettle boils.

Invite from a list

  1. Open People and choose Add people.
  2. Paste a name and mobile number on each line, or upload a CSV with two columns: name and mobile.
  3. Pick a role for the whole batch. You can change it for one person later.
  4. Choose Send invites.

Each person gets a text with a link. They set a four-digit PIN for the clock-in tablet and see their shifts straight away.

Which role?

  • Team member sees their own shifts, swaps and hours.
  • Shift lead also approves swaps and edits the week.
  • Manager sees pay rates, timesheets and settings.
Not sure? Start everyone as a team member. Promoting someone takes one tap.

Check it worked

The People page shows a small green tick next to everyone who has opened their invite. Anyone without a tick after a day gets a gentle reminder from us. You can also resend by hand.